Kolbe Academy seeks an individual for the current 2021-2022 school year and beyond.  The program & office assistant will report directly to the Admissions Manager and/or Office Manager and will directly support both admissions and office management departments.

  • Answering, routing, and responding to phone calls and emails from parents and prospective customers
  • Working with academic services staff to process student registrations and student records
  • Assisting in processing and filing student records
  • Preparing student records for scanning and storage
  • Filing of Apostille Records and Fees
  • Billing tuition fees to customer accounts
  • Mail Processing and document processing as needed


Ideal candidate

Kolbe Academy is looking for a candidate that can offer a friendly yet professional presence to our customer service phone calls while performing registrar and admissions duties. The ideal candidate must have a dedication to the company mission to form classically educated students according to the tradition and teaching of the Catholic Church.

  • Should  be proficient with Microsoft Office suite including Outlook, Word, Excel and Teams
  • Must be comfortable learning new technology
  • More advanced computer skills a plus
  • Bi-lingual English and Spanish highly desired but not required
  • Must be able to multi-task with minimal supervision

Job Requirements

  • Must be able to work out of the Napa office daily
  • High School Diploma required, Bachelor’s degree or equivalent work experience preferred
  • Must be a practicing Catholic willing to take an Oath of Fidelity to the Magisterium and to make a Profession of Faith

Salary and Benefits

  •  The positions pay structure is negotiable, and is competitive based on local market rates of the candidate. Kolbe Academy offers health, dental, vision, life insurance (with AD&D), 403b as well as a very robust Company Holiday Program and Paid Leave Policy.
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